Job Description:

As Secretary, you will organize and maintain the Chairman & CEO’s schedule and assist him by performing a variety of administrative tasks. You are also the Company’s Travel Arranger.

Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment.

• Manage the Chairman & CEO’s schedules and calendars; arrange, coordinate, and schedule meetings; setting appointments; prepare meeting documents
• Manage day to day operations, book meeting rooms, set up Zoom meetings and take messages
• Coordinate conferences; complete conference registrations for company employees;
• Assist with travel arrangements and visa for Chairman and his family and also for office personnel
• Any ad hoc secretarial duties as needed

Job Requirements:

• Good communication, customer service and relationship-building skills
• Team working skills
• Excellent time management skills and be able to multi-task
• Attention to detail
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it
• The ability to use standard software packages (eg Microsoft Office/Microsoft Outlook)